Welcome Letter Template

by | Dec 6, 2023

Typically once a new employee has accepted a new job it is customary to send them a welcome letter/email. This not only is to make your new employee feel welcome but also to make them feel as prepared for their first day and week as possible. There are many different formats you can use for your welcome email. We have included an example of a template you could use to help cover some of the important information your new hire could use.

Welcome Email Template Example

Subject: Welcome to [Company Name] – Your First Day and Beyond!

Dear [Employee’s Name],

I hope this email finds you well. On behalf of the entire [Company Name] team, I am thrilled to welcome you aboard as our newest team member! We are excited to have you join us and look forward to the contributions and fresh perspectives you will bring to our dynamic team.

As you embark on this new journey with us, we want to ensure that your onboarding experience is seamless and enjoyable. To help you get started, here are a few key details and resources:

Your First Day:

Date and Time: [Insert Date and Time]

Location: [Insert Office Location or Remote Work Details]

Please arrive a bit early so we can provide you with a warm welcome and introduce you to your new colleagues. If you are working remotely, instructions for accessing virtual onboarding sessions will be sent to you separately.

Orientation Agenda:

Our comprehensive orientation is designed to familiarize you with our company culture, policies, and team dynamics. You’ll have the opportunity to meet key team members and learn more about your role. Don’t hesitate to ask questions – we’re here to support you every step of the way.

Your Workspace:

If you’re joining us at the office, your workspace will be set up and ready for you. If you’re working remotely, please ensure that your home office is equipped and ready to go. Additionally, if you have any specific IT requirements, please let us know in advance.

Once again, welcome to [Company Name]! We’re confident that your skills and experiences will contribute significantly to our shared success. If you have any questions before your first day or need additional information, feel free to reach out to [HR Contact or Manager’s Name] at [HR Contact Email or Manager’s Email].

We look forward to getting to know you better and watching you succeed in this upcoming role.

Best regards,

[Your name and/or signature]

What Else Could You Include in Your Welcome Email?

You can include anything additional or remove any fields that don’t apply to the current situation. We recommend outlining clear expectations of the new employees first day. Other options to add into your welcome letter could include any dress code requirements, parking instructions, or the names of the employees they will be working side by side with for their onboarding process.

Make sure you include practical details, like start date and time of arrival. You can attach employment paperwork, benefits plan and/or company policies to give them a heads-up. You should also ask them to send over (or bring with them) anything you need to complete their hiring process (e.g. their bank account details, passport or other official paperwork.)

Need some more help crafting your perfect welcome email? Reach out to us today!

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