Offer Letter Template

by | Dec 6, 2023

Once you have completed the (sometimes daunting) process of weeding through resumes and interviews and have finally decided on a candidate, sending the offer letter is the next step for you! The offer letter itself does not have to be a lengthy document but rather serves as an informative piece to the candidate.

Offer Letter Example

[Your Company name, address, etc]

[Applicants Name, address, etc.]

Dear [Applicant’s Name],

We are pleased to extend an offer of employment for the position of [Job Title] at [Your Company Name]. We were impressed with your qualifications and experience, and we believe that your skills will be a valuable addition to our team.

Terms of Employment:

Position: [Job Title]

Department: [Department]

Start Date: [Start Date]

Salary: [Annual Salary]

Location: [Office Location, if applicable]


As a member of the [Your Company Name] team, you will be eligible for the following benefits:

[List of Benefits, e.g., health insurance, retirement plans, vacation days, etc.]

Conditions of Employment:

Your employment with [Your Company Name] is contingent upon the successful completion of [any pre-employment screenings, background checks, etc.]. You will find further details about these requirements enclosed with this letter.

This offer is also subject to your agreement to and compliance with [Your Company Name] policies and procedures. Please review the attached employee handbook for more information.

Please confirm your acceptance of this offer by signing and returning a copy of this letter by [Offer Expiry Date] to [Contact Person Name and Email/Address].

We look forward to welcoming you to [Your Company Name] and believe that you will make a significant contribution to our team. If you have any questions or require further clarification, please do not hesitate to contact [Contact Person Name] at [Contact Person Email/Phone].

Once again, congratulations on your offer, and we hope you choose to join us.


[Your Name/company name and/or signature]

What Other Things Should I Include?

We recommend keeping the offer letter straightforward and to the point, but other things you could include in your email could be to include the new employees direct supervisor’s name. Additionally, you can use the offer letter to outline any sign on bonuses or additional perks of accepting the position (if applicable).

The important things to make sure your offer letter conveys are to ensure it is accurate and clear, it makes it easy for your candidate to accept and set’s the tone for the continued relationship with you/your company and the future employee.

Once the offer letter has been sent, be sure to refer to our “Welcome Letter Template” resource blog.

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